MyDeed.ai
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Show me how MyDeed works for:

Transaction Coordination · Title Clearing Assistance

More closings.
Same team.

MyDeed tracks every Schedule B requirement, chases every payoff and estoppel, and audits the settlement statement line by line — so your processors spend their day on judgment, not follow-up. Your licensed team signs off on every file.

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Works alongside Qualia and the production software you already use. Nothing to install.

app.mydeed.ai / files / 1042
File #1042 — 418 Palm Harbor Dr, Clearwater
Residential · Cash purchase · HOA
New file

Deadline calendar

Parties

Activity

Documents

Wire hold — approval required

MyDeed paused the file. No funds move without a person.

$340,000

to Sunshine Title escrow

Every approval is recorded in the audit trail.
0:00
AI does the legwork Your team makes the call

One file, contract to clear-to-close — compressed to a minute.

Your licensed team signs off on every file. No wire is ever auto-approved.

MyDeed never examines title, makes underwriting decisions, or moves money. It prepares; your team decides.

Who we work with

Built for the people who get files to the closing table.

Here's what MyDeed takes off your plate — and what always stays with you.

Your processors are buried. Your order volume isn't the problem.

Teams are running leaner while more files need curative work. Turn times slip, closers chase status, and growth means another hire.

36%of transactions require extensive curative work.
64%of title companies say curative costs have gone up.

Source: ALTA Curative Work Study, 2024.

AI MyDeed handles

  • Commitment requirements tracked to resolution
  • Payoffs checked against the settlement statement
  • Estoppels and municipal lien searches chased
  • Every party followed up until every item is in
  • A readiness report to your closer

You keep

  • Examination
  • Underwriting decisions
  • Curative judgment
  • Final sign-off on every file
  • Every wire approval

Best fit: File to Close (coordination + title clearing assistance)

Get pricing in 30 seconds

For title companies and attorney-agents

Where MyDeed fits in your title file

Your file, stage by stage. MyDeed takes the chasing, cross-checking, and reporting. Exam judgment, curative decisions, final figures, and the money stay with your team.

  1. Open order

    MyDeed handlesContract intake, field extraction, deadline calendar, title order dispatched to your team
    MyDeed prepares, you approve: nothing at this stage
    Your team owns: nothing at this stage

  2. Search & exam

    MyDeed handlesTracks the order until the commitment is issued
    MyDeed prepares, you approve: nothing at this stage
    Your team ownsSearch, examination, commitment

  3. Clearing (Schedule B-I)

    MyDeed handlesTracks every requirement; chases payoffs and curative items with every partyMobile and modular homes: property classification, title chain, and RP sticker checks added to clearing.
    MyDeed prepares → you approveFlags unresolved requirements before they hold up closing
    Your team ownsCurative decisions

  4. Ancillaries

    MyDeed handlesRequests estoppels and payoffs; checks survey and insurance binder against lender requirements
    MyDeed prepares → you approveDiscrepancy report
    Your team owns: nothing at this stage

  5. Settlement

    MyDeed handlesLine-by-line settlement statement (ALTA) audit against payoffs, estoppel, and lender instructions
    MyDeed prepares → you approveAudit findings
    Your team ownsFinal figures

  6. Closing & funding

    MyDeed handlesReadiness report and complete document package
    MyDeed prepares → you approveReadiness recommendation (open items, if any)
    Your team ownsGo / no-go decision, closing sign-off, every wire approval

  7. Post-closing

    MyDeed handlesArchives the complete file
    MyDeed prepares, you approve: nothing at this stage
    Your team ownsRecording, final policy issuance
Get pricing in 30 seconds Book a call

Human + AI

AI does the legwork. People make the call.

Your licensed team signs off on every file. No wire is ever auto-approved. MyDeed adds capacity around your people — it doesn't stand in for them.

What MyDeed handles and what your team decides
AI MyDeed handles Your team decides
Reading the contract and building the deadline calendarAnything that needs judgment or a license
Chasing every party, every 2 business days, by email and textEscalated issues — the file pauses until a person clears it
Cross-checking payoffs, commitment requirements, and closing instructionsTitle examination, curative, and underwriting decisions
Flagging wire instructionsEvery wire approval — no exceptions
Logging every actionFinal sign-off on every file

Your files stay private — each company's data is isolated.

Files outside our confirmed scope pause for a person instead of guessing.

How it works

Email the file in. Your team stays in control.

Nothing to install. Every file gets its own email address; MyDeed does the tracking, chasing, and checking. Every step marked Your team is a person's decision.

01 · Send it Transaction Coordination

Forward the executed contract to your file's MyDeed address

Open the file with a short form and it gets its own email address. Anything you send to it lands in the right file — from the inbox you already use.

02 · Calendar built Transaction Coordination

Every contract date, calculated and watched

MyDeed reads the contract, sets the effective date, and calculates the escrow deposit, inspection, financing, and closing dates.

03 · Everyone chased Transaction Coordination Your team

Every party followed up until every item is in

Buyer, seller, agents, lender, title, and HOA are followed up until every item is in. At-risk dates escalate to you at 5 and 2 business days out — and immediately on a miss. Your team clears every escalation.

Handoff to Title Clearing Assistance — one file record, no re-entry.

04 · Requirements mapped Title Clearing Assistance

Every Schedule B-I requirement listed and cross-checked

Title commitment and Schedule B requirements are listed; payoffs and closing instructions are cross-checked against the settlement statement.

Your title file: Clearing (Schedule B-I)

05 · Cleared item by item Title Clearing Assistance Your team

Open requirements chased to resolution

Estoppel, survey, insurance binder, and mobile/modular title checks where they apply. Anything needing judgment goes to your examiner or attorney.

Your title file: Clearing · Ancillaries

06 · Ready to close Title Clearing Assistance Your team

Readiness report to your closer. Your team signs off.

The settlement statement is audited line by line against payoffs, estoppel, and lender instructions. Your closer gets the readiness report and full package; your team signs off and approves the wire.

Your title file: Settlement · Closing & funding

Want to click around a sample file? Try the live demo or read the quick-start guide.

The real problem

Closings don't slip because people don't care. They slip because there aren't enough hours.

01

Missed dates and stalled files

A contingency date slides past, a payoff never gets requested, and a file that was on track stalls days before closing.

02

Curative and follow-up eat the day

Your best people spend hours on status emails, payoff requests, and estoppel chasing instead of the work only they can do.

03

Growth requires another hire

More orders usually means recruiting and training another person before you can say yes to them.

Your options

Adding processing capacity: your options

QuestionHire another processorOutsource to a processing vendorMyDeed alongside your team
Time to add capacityRecruiting, then trainingVendor onboarding and handoffStart with files already in progress
Cost scales with volumeNo — fixed salaryUsually, per fileYes — priced per file
Your team keeps exam & curative decisionsYesDepends on the vendor's scopeYes — always
Coverage when someone is outGap until they're backDepends on the vendor's benchTracking and follow-up keep running; escalations go to your designated contact
Works alongside your production software (e.g. Qualia)YesVariesYes — nothing to install
Visibility into every fileDepends on the personStatus on requestFull history and status on every file
Human sign-off on every fileYesYesYes — your licensed team, every file

Swipe the table sideways to compare all three.

Pricing

Priced per file. Built around how you close.

Transaction Coordination is a flat per-file rate with volume pricing. Title Clearing Assistance is priced by property and transaction type. No monthly fees, no seats, no software contracts.

One in-house processor is a fixed cost whether you close 20 files or 60. MyDeed is priced per file, so capacity scales with your order volume — up in busy months, down in slow ones.

Transaction Coordination

Who it's for: agents, brokerages and teams, investor deal teams, TC firms — and title companies and law firms that want files kept on schedule.

  • Contract-to-close deadline calendar built from the executed contract
  • Escrow deposit, inspection, financing, and closing dates tracked
  • Every party chased every 2 business days, by email and text
  • At-risk dates escalated at 5 and 2 business days out
  • Wire instructions held for your approval

Settlement statement audit included when you use Transaction Coordination on its own.

Get pricing in 30 seconds

Title Clearing Assistance

For title companies and law firms doing title work

Who it's for: title teams and attorney-agents who want files to clear-to-close faster.

  • Title commitment and Schedule B requirements tracked to resolution
  • Payoffs verified against the settlement statement
  • Closing instructions audited
  • HOA estoppel, survey, and insurance binder checked where applicable
  • Readiness report to your closer — your team signs off

Settlement statement audit — line by line against payoffs, estoppel, and lender instructions.

Get pricing in 30 seconds
Best for title teams

File to Close

For title companies and law firms doing title work

Who it's for: title companies and law firms that want one file, contract to clear-to-close.

  • Transaction Coordination and Title Clearing Assistance on one file
  • Handoff with no re-entry — one file record
  • Every party chased; every requirement tracked
  • One readiness report for your closer
  • Your licensed team signs off on every file

One settlement statement audit, done once by Title Clearing Assistance — nothing duplicated. One file record, one readiness report.

Get pricing in 30 seconds

Try it on your own files

Send us three files already in progress. No cost.

See the readiness report on your own files — no cost, no commitment.

Start with three files Book a call

Common questions

Straight answers, before you commit to anything.

Is this fully automated?

No. AI handles the tracking, chasing, and cross-checking. Your people make every decision, approve every wire, and sign off on every file.

Will this take the place of my processors or TC?

No — it gives them capacity. They spend their time on judgment and clients instead of status emails and data entry.

What's the difference between Transaction Coordination and Title Clearing Assistance?

Transaction Coordination keeps a file on schedule from executed contract to closing: the deadline calendar, contingency tracking, chasing every party, and escalating anything at risk. It's for agents, brokerages, investor deal teams, TC firms, title companies, and law firms.

Title Clearing Assistance helps a title team or attorney get a file to clear-to-close: commitment and Schedule B requirements tracked to resolution, payoffs verified against the settlement statement, closing instructions audited, and a readiness report for your closer. Your licensed examiner, attorney, or closer reviews and signs off — always. It's for title companies and law firms doing title work.

File to Close is both on one file: one record, one readiness report.

If we use both, do we pay for the same work twice?

No. On File to Close, the settlement statement audit is done once, within Title Clearing Assistance. Coordination hands off without re-entry.

Do we need to change how we work?

Very little. You open a file with a short form, then email documents to the file's own MyDeed address from the inbox you already use. Nothing to install, and it works alongside Qualia and other production software.

What happens when something's about to be late?

At-risk dates escalate at 5 and 2 business days out, and immediately on a miss: an SMS to your designated decision-maker and an email to your ops contact. The file pauses at that point until a person clears it.

What kinds of files do you handle?

Standard residential, condo/HOA, and mobile/modular homes. Files outside that scope pause for a person instead of guessing.

How is pricing structured?

Per file, with no monthly fees, seats, or software contracts. Transaction Coordination is a flat per-file rate with volume pricing. Title Clearing Assistance is priced by property and transaction type.

Get pricing in 30 seconds
How do you protect against wire fraud?

Every wire instruction is flagged and held. Only your designated person can approve it, and the approval is recorded in the file's audit trail. No wire is ever auto-approved.

Is my data secure?

Each company's data is isolated — your files are only yours. Every action on a file is logged in its audit trail. We're glad to walk your team through our security practices on a call.

Is this built for Florida?

Yes. MyDeed is built on Florida transaction practice, including doc stamps, recording requirements, and Florida contract timelines. Regulatory reporting decisions stay with your team. Other states are on the roadmap as client demand confirms them.

Can we try it first?

Title companies and law firms: send us three files already in progress and see the readiness report on your own files — no cost, no commitment.

Agents and brokerages: your first three files coordinated at no cost.

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